1-1 Leadership Workflow
A biweekly cadence where AI prepares every meeting, a human runs it, and AI captures every commitment. Nothing gets forgotten between 1-1s.
1-1s fail quietly
Most leaders do not skip 1-1s. They just run them without a system, and five things slip through:
One two-week loop, five steps
How each step works
The system reviews the last meeting's notes, the person's goals, and your coaching docs, then drafts a tailored set of questions for this specific conversation. The prep lands as a doc you can skim in two minutes.
The only step a human owns, on purpose. You run the coaching conversation using the AI-prepared questions while the meeting records in the background. Your job is presence, not note-taking.
AI transcribes the recording, writes a summary, and extracts every commitment made by either side into a running commitment log. What was said becomes what was agreed.
Halfway through the cycle, an automated nudge checks progress on open commitments. Small course corrections happen in week one instead of surfacing as surprises in the next 1-1.
Once a month, the system looks across the full history: growth trajectory, recurring themes, follow-through rate, and how this quarter compares to the last. Patterns you would never catch meeting to meeting.
The seven elements
Every workflow we document has the same anatomy: seven elements, each assigned to a human, a machine, or both. This is the Centaur Map from our workflow design method.
The biweekly cadence itself. The calendar starts the loop; nobody has to remember to prepare.
Prior meeting notes, the person’s goals and OKRs, and the leader’s coaching docs, gathered automatically.
What this conversation should focus on. AI proposes tailored questions; the human decides in the room.
Commitments extracted from the meeting are assigned to their owner and queued for the mid-cycle check.
A prep doc before, a summary and commitment log after, a trend report monthly.
Docs land where the leader works, and check-in nudges arrive without being sent by anyone.
Follow-through rate on commitments and growth patterns across months and quarters.
What feeds the system
- Your leadership brand and coaching profile
- Your emotional intelligence and communication style guides
- A profile and OKRs for each direct report
- Every prior meeting note and recording
What it produces
- A tailored prep doc before every 1-1
- A meeting summary and commitment log after every 1-1
- Mid-cycle check-in updates on open commitments
- Monthly trend reports: growth, themes, follow-through, quarter over quarter